Purchasing the right equipment is critical to ensuring that work at the office flows smoothly. If your office needs a new printer, you'll need to select the right machine from the numerous options available on the market. If you are looking for a true multi-tasking printer, investing in a multifunction printer is a great way to boost productivity.

A multifunction printer is an all-in-one machine that can be used to print, scan and photocopy office documents but may also be used to send and receive faxes. Aside from offering the convenience of performing many different office tasks from just one device, multifunction printers also provide a number of other important benefits including but not limited to:

Savings on office space

With the ever-increasing costs of renting or building new office space, office managers have to make the most out of the space that they already have. One of the most notable benefits of printing, scanning, photocopying, faxing from a single device is the opportunity to save on office space. When you buy a multifunction printer, you'll eliminate the need to have a separate scanner to scan your documents, photocopier to make copies of your documents, and fax machine to send and receive faxes. Replacing all these machines with a single machine is a great way to save space in your office. Small office spaces will benefit the most from this benefit.

Savings on cost

A multifunction printer is expensive to buy, but that does not necessarily mean that it is not economical. If you're scaling up operations at your office and think you'll also need to purchase a new scanner, photocopier and fax machine, purchasing an all-in-one machine may actually prove to be cheaper than buying multiple machines. In addition to that, maintaining a single, multi-tasking printer may be cheaper than maintaining each of the machines separately.

An added cost-related advantage of a multifunction printer is that it can significantly reduce electricity bills — a multi-tasking device powered by a single cord will use up less electricity compared to multiple devices connected to different power outlets.

As you've read for yourself, multifunction printers are one piece of equipment that you should definitely have in your office. If you want to find out how this type of printer can be configured to optimise your office operations, you should talk to a printing expert at retailers in your area about your particular office needs.